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How to Add a Song and Track it Through Your Process

Rafael adds "Autumn Leaves Reimagined" to his Singer-Songwriter Pipeline and moves it through the first two stages in his evening logging session. Each transition captures a timestamp automatically — no manual time entry required.

Prerequisites​

You need at least one process defined. If you haven't created one yet, see How to Import a Process Template or How to Create a Custom Process.

Steps​

Adding the Song​

  1. Go to the Tracking tab (third tab in the bottom navigation).

  2. Tap "Add Item" — a creation form opens.

  3. Enter a name (required, max 80 characters) — e.g., "Autumn Leaves Reimagined."

  4. Select type — choose "Song" or "Album." (For albums that group multiple songs, see How to Group Songs into an Album.)

  5. Assign to a process — select the process you want to track this song through. The song starts at stage 1 of that process.

  6. Tap Save — the song appears on the Tracking tab showing its name, assigned process, current stage (stage 1), and time in current stage.

Moving Through Stages​

  1. Open the song — tap its card on the Tracking tab to open the item detail screen.

  2. Tap "Move to Next Stage" — a transition form appears with an optional note field (max 500 characters).

  3. Add a note (optional) — capture what happened: "Finally found the chord progression — switching from C major to A minor gave it the darker tone I wanted." Notes appear in the item's timeline.

  4. Confirm — the stage transition saves with an automatic timestamp. The item detail updates to show the new current stage and the stage history.

  5. Repeat — move through stages as you complete each phase of your work. You can move multiple stages in one session if you've completed that much work.

Reading the Timeline​

The item detail screen shows a full timeline of every stage transition with:

  • The stage you moved from and to
  • The date and time of the transition (captured automatically)
  • Elapsed time in that stage
  • Any note you added

This timeline becomes the source data for timing insights on your Dashboard once you have 3+ completed items.

Expected Outcome​

After adding a song and making at least one stage transition:

  • The Tracking tab shows the song at its current stage
  • The item detail shows the stage history with timestamps
  • The Dashboard quick stats update (items in progress count increments)

Next Step​

After completing the final stage, the item moves to the "Completed" section of the Tracking tab. Once you have 3 or more completed items, timing insights appear on your Dashboard. See How to View Bottleneck Analysis.

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